Refertrac, Inc. (“Refertrac.com” or the “Company”) is committed to protecting the privacy of your information. This Privacy Statement describes Refertrac.com’s information practices.
1. Web Sites Covered
This Privacy Statement covers the information practices of Web sites that link to this Privacy Statement: http://www.refertrac.com; (collectively referred to as “Refertrac’s Web sites” or “the Company’s Web sites”). Refertrac.com’s Web sites may contain links to other Web sites. Refertrac.com is not responsible for the information practices or the content of such other Web sites. The Company encourages you to review the privacy statements of other Web sites to understand their information practices.
2. Personal Information Collected
Refertrac.com offers a variety of services that are collectively referred to as the “Service.” Refertrac.com collects information from individuals who visit the Company’s Web sites (“Visitors”) and individuals who register to use the Service (“Customers”). When expressing an interest in obtaining additional information about the Service or registering to use the Service, Refertrac.com requires you to provide the Company with contact information, such as name, company name, address, phone number, and email address (“Required Contact Information”). When purchasing the Service, Refertrac.com requires you to provide the Company with financial qualification and billing information, such as billing name and address, credit card number, and the number of employees within the organization that will be using the Service (“Billing Information”). Refertrac.com may also ask you to provide additional information, such as company annual revenues, number of employees, or industry (“Optional Information”). Required Contact Information, Billing Information, and Optional Information are referred to collectively as “Data About Refertrac.com Customers.” As you navigate the Company’s Web sites, Refertrac.com may also collect information through the use of commonly-used information- gathering tools, such as cookies and Web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Company’s Web sites (such as the Web pages viewed and the links clicked).
3. Use of Information Collected
The Company uses Data About Refertrac.com Customers to perform the services requested. For example, if you fill out a “Contact” Web form, the Company will use the information provided to contact you about your interest in the Service. The Company may also use Data About Refertrac.com Customers for marketing purposes. For example, the Company may use information you provide to contact you to further discuss your interest in Refertrac.com, the Service, and to send you information regarding the Company and its partners, such as information about promotions or events. Refertrac.com uses credit card information solely to check the financial qualifications of prospective Customers and to collect payment for the Service. Refertrac.com uses Web Site Navigational Information to operate and improve the Company’s Web sites. The Company may also use Web Site Navigational Information in combination with Data About Refertrac.com Customers to provide personalized information about the Company.
4. Web Site Navigational Information
Refertrac.com uses commonly-used information-gathering tools, such as cookies and Web beacons, to collect information as you navigate the Company’s Web sites (“Web Site Navigational Information”) . This section describes the types of Web Site Navigational Information the Company may collect and how the Company may use this information.
Refertrac.com uses Web beacons alone or in conjunction with cookies to compile information about Customers and Visitors’ usage of the Company’s Web sites and interaction with emails from the Company. Web beacons are clear electronic images that can recognize certain types of information on your computer, such as cookies, when you viewed a particular Web site tied to the Web beacon, and a description of a Web site tied to the Web beacon. For example, Refertrac.com may place Web beacons in marketing emails that notify the Company when you click on a link in the email that directs you to one of the Company’s Web sites. Refertrac.com uses Web beacons to operate and improve the Company’s Web sites and email communications. Refertrac.com may use information from Web beacons in combination with Data About Refertrac.com Customers to provide you with information about the Company and the Service.
When you visit Refertrac.com’s Web sites, the Company collects your Internet Protocol (“IP”) addresses to track and aggregate non-personally identifiable information. For example, Refertrac.com uses IP addresses to monitor the regions from which Customers and Visitors navigate the Company’s Web sites. Refertrac.com also collects IP addresses from Customers whey they log into the Service as part of the Company’s “Identity Confirmation” and “IP Range Restrictions” security features.
Third Party Cookies
From time-to-time, Refertrac.com engages third parties to track and analyze non-personally identifiable usage and volume statistical information from individuals who visit the Company’s Web sites. Refertrac.com may also use other third-party cookies to track the performance of Company advertisements. The information provided to third parties does not include personal information, but this information may be re-associated with personal information after the Company receives it. This Privacy Statement does not cover the use of third party cookies.
5. Public Forums, and Customer Testimonials
Refertrac.com may provide bulletin boards, blogs, or chat rooms on the Company’s Web sites. Any personally identifiable information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. Refertrac.com is not responsible for the personally identifiable information you choose to submit in these forums. Refertrac.com posts a list of Customers and testimonials on the Company’s Web sites that contain information such as Customer names and titles. Refertrac.com obtains the consent of each Customer prior to posting any information on such a list or posting testimonials.
6. Sharing of Information Collected
Refertrac.com may share Data About Refertrac.com Customers with the Company’s agents so that these agents can contact Customers and Visitors who have provided contact information on our behalf. Refertrac.com may also share Data About Refertrac.com Customers with the Company’s agents to ensure the quality of information provided. Refertrac.com does not share, sell, rent, or trade personally identifiable information with third parties for their promotional purposes. Refertrac.com uses a third-party intermediary to manage credit card processing. This intermediary is not permitted to store, retain, or use Billing Information except for the sole purpose of credit card processing on the Company’s behalf. Refertrac.com reserves the right to disclose personally identifiable information of the Company’s Customers or Visitors if required by law or if the Company reasonably believes that disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, or legal process.
7. Communications Preferences
Refertrac.com offers Customers and Visitors who provide contact information a means to choose how the Company uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the ” unsubscribe” link located on the bottom of the Company’s marketing emails. Additionally, you may send a request specifying your communications preferences to firstname.lastname@example.org . Customers cannot opt out of receiving transactional emails related to their account with Refertrac.com or the Service.
8. Correcting and Updating Your Information
Customers may update or change their registration information by editing their user or organization record. To update a user profile, please email email@example.com. To update Billing Information or have your registration information deleted, please email firstname.lastname@example.org.
9. Customer Data
Refertrac.com Customers use the Service to host data and information (“Customer Data”). Refertrac.com will not review, share, distribute, or reference any such Customer Data except as provided in the Refertrac.com Master Subscription Agreement, or as may be required by law. Individual records of Customer Data may be viewed or accessed only for the purpose of resolving a problem, support issues, or suspected violation of the Refertrac Subscription Agreement, or as may be required by law. Customers are responsible for maintaining the security and confidentiality of their Refertrac.com usernames and passwords.
Refertrac.com uses robust security measures to protect Customer Data from unauthorized access, maintain data accuracy, and help ensure the appropriate use of Customer Data. When the Service is accessed using Internet Explorer version 6.0 or later, Firefox version 2.0 or later, or Safari version 3.0 or later, Secure Socket Layer (“SSL”) technology protects Customer Data using both server authentication and data encryption. These technologies help ensure that Customer Data is safe, secure, and only available to the Customer to whom the information belongs and those to whom the Customer has granted access. Refertrac.com also implements an advanced security method based on dynamic data and encoded session identifications, and the Company hosts its Web sites in a secure server environment that uses firewalls and other advanced technology to prevent interference or access from outside intruders. Refertrac.com also offers enhanced security features within the Service that permit Customers to configure security settings to the level they deem necessary. Because the Company uses the Service to maintain Data About Refertrac.com Customers, this information is secured in the same manner as described above for Customer Data.
11. Changes to this Privacy Statement
Refertrac.com reserves the right to change this Privacy Statement. Refertrac.com will provide notification of the material changes to this Privacy Statement through the Company’s Web sites at least thirty (30) business days prior to the change taking effect.
12. Contacting Us
Questions regarding this Privacy Statement or the information practices of the Company’s Web sites should be directed to Refertrac.com Privacy by emailing email@example.com or by mailing Refertrac, Inc 583 D’Onofrio Drive, Suite 218, Madison, WI 53719, USA.